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Outlook Features
[visit the side navigation bar for additional links on email]
Features
Calendar
Contacts
Journal
Notes
Tasks
Additional Information
Features:
- The Outlook Today view gives you an integrated "at-a-glance" summary of your appointments, tasks, and mail status in one window.
- Special AutoPreview view displays the first 256 characters of each e-mail message in a folder.
- Desktop alert allows new mail to pop up briefly in the bottom right hand corner of your screen, displaying the sender's name, subject and a short preview of text in the message body.
- Expandable distribution lists to view who is part of the list before sending a message.
- Preset options of arranging e-mails offers sorting by group, date, conversation, to, from, etc.
- Easily create powerful rules to automatically process e-mail messages.
- Add automatic follow-up reminder flags and pop-ups to e-mail messages to keep track of work.
- Automatically highlight messages in folders using colors and fonts.
- Out of Office Assistant. Set up an automatic response to incoming messages that lets people know you are away.
- Public folders Collect, organize, and share files and Microsoft Outlook items with others on your team or across your organization. Participate in public, online discussions with others.
- Or share a contact or task list with a group.
- Group scheduling Schedule a meeting and reserve a location and equipment. See the free/busy times for meeting invitees and resources.
- View multiple calendars side by side
- Delegate Access and folder permissions Give another person delegate access permission to work in your Microsoft Outlook folders (such as calendar) and to send messages on your behalf.
- You can use Microsoft Word as built-in e-mail editor, and/or share spelling check dictionary with Microsoft Word.
Calendar {back to top}
- Manage your personal calendar using daily, weekly, monthly, and yearly views. Automatic reminders for recurring events such as monthly meetings, birthdays and anniversaries. Print out your Calendar to popular paper day-timer sizes and take it with you, or download your calendar to/from Palm Pilot and other handheld devices.
Contacts {back to top}
- Use the contacts folder as your "address book" to store the e-mail address, street address, multiple phone numbers, and any other information that relates to the contact, such as birthday or anniversary date.
Journal {back to top}
- Automatically keep a log of e-mail, faxes, and phone calls to particular contacts, or track time spent working on e-mail or in Microsoft Office Applications on behalf of particular contacts.
Notes {back to top}
- Create yellow sticky note reminders on your screen to keep track of tasks informally.
Tasks {back to top}
- Manage your personal or work-related duties or errands. A task can occur once or repeatedly (a recurring task). You can also assign tasks to others and track the progress of work on a project. For example, a manager might assign a task to an assistant, or an employee might assign a task to a coworker in a group effort.
To find out more about how to use these features {back to top}
- Go to the Help menu and select Outlook Help, then Microsoft Outlook Help.
Select the Answer Wizard tab and type in the name of the feature you want to learn about.
It's well worth the time learning about what Outlook can do for you.
Also, here are a couple of websites that have good information on how to use the powerful features of Outlook:
Microsoft Tips and Tricks for Outlook 2003
CNET Help.com Beginners Center
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